Rules and Regulations

(to be read in conjunction with the Terms & Conditions)

  1. The race will be operated from a base at Constable Point airport.
  2. The route will be approximately 100km and involve glacier travel. In case of several days of bad weather, the route will be shortened.
  3. All competitors must be aged 18 or over.
  4. All teams must consist of a named team leader and either 2 or 3 team members. The team leader and team members must possess the necessary skills and experience as detailed in the Experience section of the website. If the team leader must withdraw from the race, for whatever reason, the team cannot continue (unless another member of that team has the proven skills and experience required of a team leader).
  5. The race is unsupported and no team must receive any external help or support.
  6. Teams can enter a reserve member up to 14 days prior to the event, but only as a replacement due to illness or injury of the original member and subject to an additional fee of £500 to cover flight change and administrative costs
  7. Entry into the race is personal and name changes are not allowed.
  8. Teams that are led by a qualified IFMGA Mountain Guide will be given priority if competitor numbers exceed the maximum number of places currently available in the race (40).
  9. All male, all female and mixed teams are welcome but there are no separate race categories.
  10. Skiers may use any form of Alpine, Nordic, Telemark or back country ski equipment and boots and must pull a pulk sled. An additional day sack may be carried on your back if preferred.
  11. All personal and group equipment (including tent, stove and fuel, safety equipment and first aid supplies) and food must be carried inside pulk sleds, or additionally in a day sack.
  12. Each team member must pull their own pulk sled containing all their own personal and safety equipment. Group equipment should be distributed between the sleds.
  13. Snowshoes and kites are not allowed.
  14. 1 day emergency food must be carried and should be untouched at the finish line, unless an emergency situation has arisen and the race organisers notified as such immediately.
  15. All team leaders and team members are required to attend all race meetings and briefings during the time in Iceland and Greenland.
  16. The race organisers will provide a list of specific check points and GPS positions that each group and individual team member must visit.
  17. All competitors must travel within their allocated teams at all times and team members must not travel more than 100m apart from each other for safety reasons (50m in poor visibility). Teams will be timed from when they leave the start line to when the last member of the group has passed the checkpoint. Teams must pass through check points within the listed time limits:
    Start Constable Point 09:00 13th April
    Check Point 1 Northernmost Farne Island 19:00 13th April
    Check Point 2 Toe of Dragon Glacier 19:00 14th April
    Check Point 3 Head of Sødal Valley 19:00 15th April
    Finish Constable Point (Finish) 18:00 16th April
    Teams failing to reach any check point before the latest cut off time will be transported by snowmobile to the check point/camp and have a time penalty imposed. The Race Director reserves the right to change the above times at any time, depending on local conditions and the progress of race participants.
  18. Each competitor will be supplied with two copies of the map for the race route that they are entering.
  19. The race organisers will designate the safest known parameters for the race routes, highlight known danger zones to be avoided, and provide a series of race notes for each individual, which highlight the safest known routes and known dangers.
  20. All race notes are advisory and for information only and ultimate safety and decision making lies with individual competitors.
  21. All members of each team must be roped together at all times when travelling on a glacier, (except for designated ski descents as notified by the Race Director), using a single full weight full strength rope approved to standards UIAA 101 and EN892. Teams of 3 people must be roped together as a team of 3. Teams of 4 people can be roped together as either two pairs or one team of 4. For teams of 4 people the team leader will be responsible for making the decision as to which alternative is chosen at the time.
  22. The race organisers may request references for Team Leaders and individuals to evidence sufficient and acceptable levels of previous glacier travel and crevasse rescue experience.
  23. The race organisers will carry our pre-race checks of glacier travel skills.
  24. Despite pre-race checks of the route, crevasses and other unknown dangers can and do exist and can be encountered at any time. All competitors must have the essential skills within their team to deal with such risks and dangers.
  25. Groups and individuals who do not meet the correct level of experience criteria must be accompanied and led by a suitably experienced guide.
  26. The race organisers will carry out a detailed check of all teams’ group and personal safety equipment and clothing to ensure all mandatory equipment as listed on the Equipment section of the Iceman Polar website is present and in suitable condition. No competitor will be allowed to start the race until the organisers are satisfied that every item listed is present and of sufficient quality and suitability for its purpose.
  27. All teams must carry at least two altimeters and these must be set to 15m above sea level (asl) at the race start at Constable Point. There are several occasions during the race on which the route returns to sea level and where altimeters can be recalibrated to 0m asl.
  28. The team’s SPOT tracker must be switched on and transmitting using the “track” function at all times whilst travelling.
  29. All teams will camp together at each checkpoint. All teams will start together at the same time the following morning (09:00).
  30. The race organisers will make no refunds of whatsoever nature for competitors unable to take part in the race due to insufficient or unacceptable food, clothing, personal or group equipment.
  31. The race organisers reserve the right to delay, halt or cancel the race at any time if severe conditions (weather or otherwise) are deemed to pose an unacceptable level of risk to competitors or staff.
  32. During periods of extreme weather when the race organisers halt the race, but do not deem it necessary to cancel it, teams will be instructed to remain at their current location until a new restart time is announced, subject to improving conditions.
  33. The Race Director’s decision on all matters regarding safety and logistics will be final.
  34. Any competitor may be removed from the race for safety reasons relating to themselves, other team members, other competitors or race organiser staff, rescue services or the public.
  35. All accidents and events that cause injury to a team or individual competitor, or require them to retire or consider retiring from the race must be communicated to the race organisers immediately or as soon as the team have access to a mobile or satellite telephone signal.
  36. All competitors over the age of 65 years at 00:01 on Thursday 13th April 2017 will require a medical certificate or letter from your GP confirming that you are mentally, physically and psychologically fit to take part in the Iceman Polar race.
  37. All team members have a duty of care to assist other individuals or groups in an emergency situation. This may involve the race organisers directing you to a known position to give help, assistance, aid or first aid to others.
  38. All rubbish/garbage must be carried with the team until the finish line. No lighting of fires or burning of waste is permitted.
  39. Human waste and biodegradable toilet paper is permitted to be left behind and must be buried in the snow.
  40. If any competitor must withdraw or be removed from the race there is limited transport availability and delays can occur. This will normally be done using snowmobile transport. In an emergency, helicopter air-lift is available subject to suitable weather, flying conditions and approval from the competitor’s insurance company.
  41. If any member of a team withdraws or must be removed from the race, the minimum number of team members permitted to continue is two, providing that one of the remaining competitors has the skills and experience required to act as team leader.
  42. Penalties or disqualification can be given by the race organisers for violation of rules, unsportsmanlike behaviour, or if competitors intentionally expose themselves or other competitors or staff to unnecessary risk or abuse (verbal or physical). The Race Director will determine the penalty and his decision will be final.
  43. There is no right of appeal for the banning or removal of any competitor from the race at any time and for whatever reason.
  44. The race organisers reserve the right to change or amend the rules according to the weather conditions encountered at the time of the race.
  45. In an emergency situation all teams are required to strictly follow an Emergency Response Plan as supplied by the race organisers to all team members prior to the race.
  46. Any breach of these rules and regulations by a team or individual team member shall result in disqualification of the whole team. Disqualified teams are not allowed to continue the race and lose any claim to awards, prizes or medals and full or partial reimbursement of entry fees or any other costs incurred either as part of, or in addition to, the related travel package.
  47. All competitors must read and fully understand all race briefings and the contents of this website and its associated race Rules and Regulations, Terms and Conditions and the Booking Registration Form. In the case of competitors whose first language is not English, they must be in a team in which another team member must be English speaking to a sufficient level to transfer all aforementioned details and understanding to the non-English speaking competitor.
  48. Competitors give the race organisers the right to use freely pictures and film footage taken during the race in marketing, press, film, television and internet media.